The Internet has completely disrupted habits, and polite expressions have broken free from their traditional constraints. Here are a few tips.
Traditional polite expressions have been simplified, especially in emails and electronic letters. They are influenced by Anglo-Saxon countries that use phrases reduced to two or three words. Today, two types of polite expressions coexist depending on the nature of the email or electronic letter:
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— Polite expressions for email
They are short and dynamic, symbols of modern times. Polite expressions in emails do not contain conjugated verbs or titles. They are generally limited to one or two words.
— Polite expressions for electronic letters
They follow tradition, and their use depends on the context, circumstances, professional relationships, and email style. They come from a very old tradition that adheres to very strict usage rules. They vary depending on whether the recipients are institutions, companies, or individuals. They take into account the social rank of the recipient.
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Some examples of polite expressions for emails
With all my best wishes, Friendly, Yours, Sincerely yours, Yours sincerely, Sincerely, Best regards, Yours faithfully, Distinguished greetings, With our (my) best regards, With all our (my) thanks…
The comma is used because the closing formula is followed by the signature.
Best regards,
During the day, you can add:
—— Have a nice day,
—— Have a good weekend,
—— Happy reading,
Abbreviations in polite expressions
Some adopt polite expressions in the form of abbreviations (e.g., Cdt): they are prohibited in professional writing. So do not write a polite expression!
Some examples of polite expressions for electronic letters
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Very deferential polite expressions
Please acknowledge, Sir (or Madam) the title, the homage of my respectful devotion.
Please accept, Madam, Sir the title, my respectful dedication.
Please, Madam, Sir, the title, the assurances of my highest consideration.
Please acknowledge, Madam the title, the homage of my deep respect.
Please accept, Madam, Mr. President, the title, the assurance of our full consideration.
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Classic polite expressions
We ask you to accept, Madam, Sir the title, our distinguished greetings.
We send you, Madam, Sir the title, our distinguished greetings.
Please, Madam, Sir the title, our distinguished greetings.
We leave you to accept, Sir the title, our respectful greetings.
We kindly ask you to accept, Sir the title, the assurance of our distinguished greetings.
Please, Madam, Sir the title, my distinguished greetings.
Please accept, Madam, Sir the title, the assurance of my respectful sentiments.
Feminization of titles
Titles are feminized. Therefore, it is appropriate to use the official “feminine.” The names of professions, titles, ranks, and positions exist for women, and it is necessary to apply these legal obligations.
Sender’s signature
The signature in the email is not handwritten. Therefore, it does not prove that you are the author of the email. Proof of your identity is guaranteed by the digital header of your email, which includes your email name and address.
However, this proof is subject to caution since someone may send a message when you are away from your computer if you forgot to turn it off. Nevertheless, this signature is sufficient in cases of correspondence.
What is the purpose of your electronic signature?
— it marks a certain politeness;
— it confirms your presence;
— it marks your company’s identity;
— it creates a close link with your recipient.
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